(707) 268-8850    Get SUPPORT

Network Management Services Blog

The Major Points of A Secure Email Solution

The Major Points of A Secure Email Solution

It’s not out of the ordinary for employees to not know the best practices surrounding email management, but it’s something that any self-respecting employer needs to consider. How are your employees using their email, and are they putting your organization at risk? The best way to address these issues is taking a two-pronged approach involving training employees on proper best practices, as well as taking technical measures to keep the risk of a breach to a minimum.

We’ll go over some of the most viable options for keeping your email communications as secure as possible, including encryption, spam protection, and employee awareness.

Email Encryption
Encryption is extremely important for keeping your data safe from prying eyes. Encryption is easy to understand when it’s explained in terms that aren’t mind-bogglingly complex. Data that’s sent through a connection that isn’t encrypted can be intercepted. When data is sent through an encrypted connection, it’s scrambled so that it can’t be read by those who might steal it while it’s in transit. Only those who hold an encryption key can unscramble it, making it a much more secure method of sending and receiving important data. Some industries, such as healthcare and government organizations, mandate compliance standards that may include encryption to send and receive email.

Spam Protection
Employees are almost certain to encounter email hazards like spam messages and phishing attempts, and if they don’t know how to identify these dangerous messages, they could expose your organization to data breaches. This is because hackers can ask employees for various information, such as passwords, usernames, and other credentials that aid them in infiltrating your carefully laid-out defenses. The best way to keep this from happening is to keep spam and phishing messages from hitting the inbox in the first place with spam protection systems.

Phishing attempts are a bit trickier, as they will need to be handled in a careful and calculated manner. Scammers often personalize messages to optimize their odds of the message being opened or an attachment being downloaded. Therefore, you need to consider employee training to properly defend against it.

Conditioning Your Employees for Security
Your network’s security can’t be complete without taking care of the ones actually using the technology. Since your end users are going to be using the organization’s email, it’s only natural that you prepare them for the act of keeping it secure. You can provide your users with a list of best practices for them to keep in mind while going about their duties. They are the following:

  • Check the sender: Who has sent the message? Is it a suspicious email address that can’t be traced to any of your contacts? Does it come from a strange email domain? If the answer to any of these is in question, you might have a spam message.
  • Identify the intent: Hackers want you to click on their spam messages as quickly as possible. Therefore, they will often try to incite immediate action to prevent you from thinking twice.
  • Check the spelling and grammar: Many hackers come from countries where English isn’t the hacker’s first language, making their messages quite identifiable compared to others. If you receive messages filled with these inconsistencies, you can bet they are either unprofessional or likely a hacker.
  • Don’t open unrequested attachments: Attachments are a big way for hackers to spread threats, as a lot of people don’t think twice before downloading a supposed receipt or statement. Double-check who sent the attachment before downloading it.
  • Don’t click sketchy links: Before clicking on any links in an email, make sure it’s going where you expect it to. You can do this by hovering over the link without clicking on it. If the link goes to a weird URL or an IP address (a string of numbers and periods), it might be a phishing attempt. The destination might look legitimate and ask you to log in, but it will capture your credentials and give access to the bad guys.

Of course, the biggest thing to keep in mind is when in doubt, ask your IT department about the message. For more information on how to keep your organization safe from spam and email threats, reach out to us at (707) 268-8850.

Tip of the Week: How to Find Success With Remote W...
As Augmented Reality Grows, More Applications Appe...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Wednesday, September 19 2018

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Cloud Best Practices Network Security Business Computing Privacy Managed IT Services Hackers Malware Data Backup Innovation Backup Hosted Solutions VoIP Google Mobile Devices Email Outsourced IT Data Recovery Tech Term IT Support Data Saving Money Internet of Things Microsoft Software Cloud Computing IT Services Business Continuity Efficiency Communications Hardware Internet BDR Cybersecurity Business Ransomware Small Business Cybercrime User Tips Android Smartphones Artificial Intelligence Disaster Recovery Communication Gadgets Managed IT Browser How To Alert Network Server Computers Managed IT Services Avoiding Downtime Smartphone Windows Save Money Law Enforcement Social Engineering Business Intelligence Mobility Windows 10 Miscellaneous Data Security Data Protection Collaboration Social Media Vulnerability Mobile Device Management Router Business Management Money BYOD Two-factor Authentication Passwords Applications Chrome Firewall Productivity Phishing Budget Flexibility Workplace Tips Telephone Systems Remote Monitoring Office 365 Productivity Bandwidth Virtualization Redundancy Operating System Upgrade Proactive IT Identity Theft Spam Document Management IT Support Blockchain VPN Facebook Computer Word Compliance Managed Service Provider Connectivity Private Cloud Settings Sports Microsoft Office Quick Tips Data Breach App Mobile Computing Employer-Employee Relationship Spam Blocking Content Filtering Solid State Drive Public Cloud Big Data CES Website Holiday Data storage Password Information Encryption Business Owner Access Control Value File Sharing Content Management Information Technology Paperless Office Data loss OneNote Networking Smart Tech Work/Life Balance Comparison Bring Your Own Device Managed Service Windows 10 IT Management Windows 7 Hacking Unified Threat Management Wi-Fi Credit Cards Analysis IT Plan Automation Virtual Assistant Physical Security Update Government Infrastructure Apps Office Tips Unsupported Software Training Workers Mobile Device Servers Google Drive Data Storage Excel Workforce Computer Care Cryptocurrency Criminal Root Cause Analysis Botnet Current Events Amazon Hosted Computing Entertainment Password Manager USB Computing Infrastructure FENG Start Menu Scam Humor Software Tips Cables Devices Files Flash Digital Signature Machine Learning Google Docs webinar Apple Tip of the week Telecommuting Samsung Safe Mode PDF Smart Office Black Market Reputation Internet Exlporer Meetings Travel Knowledge Amazon Web Services Inventory Charger Emails HVAC Business Mangement Addiction Mobile MSP IoT Data Management Unified Communications Thought Leadership Keyboard Windows 10s YouTube Hybrid Cloud Data Warehousing Voice over Internet Protocol Conferencing Hard Drives iPhone Windows Server 2008 Remote Work Customer End of Support Electronic Medical Records Network Congestion Online Shopping Enterprise Content Management Gmail Cache Hosted Solution Monitor History Professional Services Remote Worker HBO Theft Streaming Media Sync Strategy Multi-Factor Security Evernote Authentication Legal Risk Management Business Technology Students Education Internet exploMicrosoft Screen Mirroring Software as a Service IT Consultant Specifications Password Management Recycling Wireless Internet Recovery CrashOverride Tools Supercomputer Wiring Insurance Outlook Google Apps Content Filter Cortana Audit Telephony Emergency Save Time Office Trending Wireless Charging Nanotechnology Regulations SaaS Human Resources Healthcare Advertising Cast Augmented Reality Leadership Frequently Asked Questions Millennials Cleaning Netflix NIST eWaste Wire User Error Wireless Technology Downtime Fraud Practices HaaS Storage Colocation Computer Fan Safety Skype Patch Management Accountants Relocation IBM Lifestyle Fiber-Optic HIPAA Hiring/Firing Health Marketing Hacker Telephone System Staff Electronic Health Records The Internet of Things Two Factor Authentication Printers Twitter Competition Line of Business Automobile Fun Customer Relationship Management Vendor Management IP Address Assessment Regulation Worker Commute Bluetooth Users Instant Messaging Troubleshooting Administration Transportation Customer Service Video Games Mobile Office Books Television Battery Domains Webinar How to Wireless Benefits Techology Search Remote Computing Experience Public Computer Company Culture Worker Loyalty Public Speaking IT solutions Presentation Smart Technology Content Scalability Music Lithium-ion battery Proactive Managing Stress Rootkit Best Practice Politics Employer Employee Relationship Tech Support Shadow IT 5G Camera Audiobook Wearable Technology Remote Monitoring and Maintenance Virtual Reality WiFi Computer Accessories